Create and add an email message signature

You can create personalized signatures for your email messages that include text, images, your electronic business card (Electronic Business Card: A view of specific information about a contact, in a format similar to a paper-based business card, that can be inserted into messages.), a logo, or even an image of your handwritten signature. Your signature can automatically be added to outgoing messages, or you can manually add the signature to only the messages that you choose.


 Notes 

Create a signature

  1. On the Home tab, click New E-mail.
  2. Click the Message tab.
  3. In the Include group, click Signature, and then click Signatures.
  4. On the E-mail Signature tab, click New.
  5. Type a name for the signature, and then click OK.
  6. In the Edit signature box, type the text that you want to include in the signature.
  7. To format the text, select the text, and then use the style and formatting buttons to select the options that you want.
  8. To add elements other than text, click where you want the element to appear, and then do any of the following:
Options How to
To add an electronic business card Click Business Card, click a contact in the Filed As list, and then click OK.
To add a hyperlink Click Insert hyperlink, type the link address or browse to a hyperlink, click to select it, and then click OK.
To add a picture Click Insert a picture , browse to a picture, click to select it, and then click OK. Common image file formats for pictures include .bmp, .gif, .jpg, and .png.
  1. To finish creating the signature, click OK.

 Note    The signature that you just created or changed won't appear in the open message; it must be inserted into the message.

Add a signature to messages

You can set it up so that signatures can be added automatically to all outgoing messages, or you can choose which messages include a signature.

Setup a signature to appear automatically in every email you send

  1. On the Home tab, click New Email.
  2. Click the Message tab.
  3. In the Include group, click Signature, and then click Signatures.
  4. Under Choose default signature, in the E-mail account list, click an email account to associate with the signature.
  5. In the New messages list, select the signature that you want to include.
  6. If you want a signature to be included when you reply to or forward messages, in the Replies/forwards list, select the signature. Otherwise, click (none).

Insert a signature manually

  1. In a new email message, click the Message tab.
  2. In the Include group, click Signature, and then click the signature that you want.

 Tip    To remove a signature from an open message, select the signature in the message body, and then press Delete.

 
 
Applies to:
Outlook 2013