About the Navigation Pane

As part of the new, easier-to-use Microsoft Office Outlook 2003, the Outlook Bar from earlier versions of Outlook has been replaced by the new Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.), which provides centralized navigation and easy access to sharing features. The different panes and views available in the Navigation Pane are described below.

Navigation Pane

Callout 1 Navigation Pane

Callout 2 Buttons used to switch panes

Callout 3 Commands for changing the Navigation Pane appearance

In the Mail pane, e-mail folders that you frequently use, along with Search Folders (Search Folders: Virtual folders that contain views of all e-mail items matching specific search criteria. The items remain stored in one or more Outlook folders.), can be added to the Favorite Folders pane and displayed at the top of the Mail pane in the Navigation Pane. Folders in the All Mail Folders pane appear in alphabetical order. However, the folders in the Favorite Folders pane don't have to be in alphabetical order, so you can arrange them in the order you want by dragging them.

You can't remove the Favorite Folders pane from the Mail pane. However, if you don't use the Favorite Folders pane, you can remove all the folders in it to make it as small as possible.

In the Calendar pane, you can view other people's shared calendars side by side with your own calendar, and you can click the Share My link to quickly share your own calendar. The Date Navigator (Date Navigator: The small calendar that displays the current month in Calendar. It provides a quick and easy way to move appointments and to view other dates.) now appears in the Calendar pane and the TaskPad (TaskPad: The list of tasks in Calendar.) is off by default.

In the Contacts, Tasks, Notes, and Journal panes, you can use the Share My links to quickly share your folder or open another person's shared folder. You can also easily switch views by clicking a different view in the views displayed under Current View.

Contacts pane image

The Folder List pane displays all your folders, including Public Folders. There is also a link that you can use to display folder sizes and manage your Outlook data files. You must switch to the Folder List pane each time you start Outlook; by default, Outlook opens in the Mail pane.

The Shortcuts pane contains links to Outlook Today and Outlook Update. Shortcuts (shortcut: An icon and associated name in the Shortcuts pane in the Navigation Pane on the left side of the main Outlook window that offers quick access to a folder. You can create your own shortcuts and remove existing ones in each group.) or shortcut groups (shortcut group: One of the groups of shortcuts to folders that can be displayed in the Shortcuts pane.) that you previously added to the Outlook Bar for files or locations outside of Outlook, such as Microsoft Excel files or Web sites, will be automatically migrated to the Shortcuts pane when you upgrade to Office Outlook 2003. Shortcuts to Outlook folders will also be automatically migrated to the corresponding pane. For example, a calendar shortcut will be added to the Calendar pane. Public folder shortcuts now appear in the Folder List (Folder List: Displays the folders available in your mailbox. To view subfolders, click the plus sign (+) next to the folder. If the Folder List is not visible, on the Go menu, click Folder List.) pane, under Public Folders, in the Favorites folder. You can create additional shortcut groups, and you can add new shortcuts and rearrange them.

You can customize the Navigation Pane to see more or fewer buttons, change the display order of the buttons, or gain more space to display items in the pane. If you use Outlook on multiple computers, you might notice some differences in the look of your Navigation Pane because some customization information is stored on each computer.

Applies to:
Outlook 2003