Create a table of figures

To create a table of figures (table of figures: A list of the captions for pictures, charts, graphs, slides, or other illustrations in a document, along with the numbers of the pages the captions appear on.), specify the figure captions you want to include. When you build a table of figures, Microsoft Word searches for the captions, sorts them by number, and displays the table of figures in the document.

ShowUse captions created with the Caption command

  1. Label the figures in your document.

ShowAdd captions automatically as you insert tables, figures, equations, or other items

  1. On the Insert menu, point to Reference, and then click Caption.
  2. Click AutoCaption.
  3. In the Add caption when inserting list, select the items for which you want Word to insert captions.
  4. Select any other options you want.
  5. In your document, insert the item you want to add a caption to.

Word automatically adds the appropriate caption.

  1. If you want to add an optional description, click after the caption and type the text you want.

ShowAdd captions manually to an existing table, figure, equation, or other item

  1. Select the item you want to add a caption to.
  2. On the Insert menu, point to Reference, and then click Caption.
  3. In the Label list, select the item for which you want Word to insert a caption.
  4. Select any other options you want.
  1. Click where you want to insert the table of figures.
  2. On the Insert menu, point to Reference, click Index and Tables, and then click the Table of Figures tab.
  3. In the Caption label box, click the type of caption label you want to compile in the table of figures.
  4. Do one of the following:
  • To use one of the available designs, click a design in the Formats box.
  • To design a custom table of figures layout, choose the options you want.
  1. Select any other table of figures options you want.

ShowUse custom styles

If you've already applied custom styles (style: A combination of formatting characteristics, such as font, font size, and indentation, that you name and store as a set. When you apply a style, all of the formatting instructions in that style are applied at one time.) to figure captions, you can specify the style settings you want Microsoft Word to use when it builds the table of figures. Note that you must use the same custom style for all figure captions and use that style only for captions.

  1. Click where you want to insert the table of figures.
  2. On the Insert menu, point to Reference, click Index and Tables, and then click the Table of Figures tab.
  3. Click Options.
  4. Select the Style check box, click the style name used for the figure captions, and then click OK.
  5. To use one of the available designs, click a design in the Formats box.
  6. Select any other table of figures options you want.

 Note   If you add, delete, move, or edit captions or other text in a document, you should update the table of figures. For example, if you edit a caption and move it to a different page, you need to make sure that the table of figures reflects the revised caption and page number. To update the table of figures, click to the left of it and press F9.

 
 
Applies to:
Word 2003