Change headers or footers

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Do any of the following:

ShowEdit or format a header or footer

  1. On the View menu, click Header and Footer.
  2. If necessary, click Show Previous Button image or Show Next Button image on the Header and Footer toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) to move to the header or footer (header and footer: A header, which can consist of text or graphics, appears at the top of every page in a section. A footer appears at the bottom of every page. Headers and footers often contain page numbers, chapter titles, dates, and author names.) you want to change.
  3. Make your changes to the header or footer. For example, revise text, change the font, apply bold format, or apply a different font color.

When you change a header or footer, Microsoft Word automatically changes the same header or footer throughout the document, unless the document contains different headers or footers in a section (section: A portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties as line numbering, number of columns, or headers and footers.).

ShowTip

In print layout view (Print Layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.), you can quickly switch between the header or footer and the document text. Just double-click the dimmed header or footer or the dimmed document text.

ShowChange the first page header or footer

You can leave the header or footer (header and footer: A header, which can consist of text or graphics, appears at the top of every page in a section. A footer appears at the bottom of every page. Headers and footers often contain page numbers, chapter titles, dates, and author names.) off the first page or create a unique first page header or footer for the first page in a document or the first page of each section (section: A portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties as line numbering, number of columns, or headers and footers.) within a document.

  1. If your document is divided into sections, click in a section or select multiple sections you want to change. Click anywhere in the document if your document is not divided into sections.
  2. On the View menu, click Header and Footer.
  3. On the Header and Footer toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), click Page Setup Button image.
  4. Click the Layout tab.
  5. Select the Different first page check box, and then click OK.
  6. If necessary, click Show Previous Button image or Show Next Button image on the Header and Footer toolbar to move into the First Page Header area or First Page Footer area.
  7. Create the header or footer for the first page of the document or section.

If you don't want a header or footer on the first page, leave the header and footer areas blank.

ShowChange the headers or footers for odd and even pages

  1. On the View menu, click Header and Footer.
  2. On the Header and Footer toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), click Page Setup Button image.
  3. Click the Layout tab.
  4. Select the Different odd and even check box, and then click OK.
  5. If necessary, click Show Previous Button image or Show Next Button image on the Header and Footer toolbar to move into the odd or even header or footer (header and footer: A header, which can consist of text or graphics, appears at the top of every page in a section. A footer appears at the bottom of every page. Headers and footers often contain page numbers, chapter titles, dates, and author names.) areas.
  6. Create the header or footer for odd-numbered pages in the Odd Page Header or Odd Page Footer area, and create the header or footer for even-numbered pages in the Even Page Header or Even Page Footer area.

ShowChange the headers or footers for part of a document

A document must first be divided into sections (section: A portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties as line numbering, number of columns, or headers and footers.) in order to create a different header or footer (header and footer: A header, which can consist of text or graphics, appears at the top of every page in a section. A footer appears at the bottom of every page. Headers and footers often contain page numbers, chapter titles, dates, and author names.) for part of a document.

  1. If you haven't done so already, insert a section break (section break: A mark you insert to show the end of a section. A section break stores the section formatting elements, such as the margins, page orientation, headers and footers, and sequence of page numbers.) where you want to start a new section that contains a different header or footer.

ShowHow?

  1. Click in the section for which you want to create a different header or footer.
  2. On the View menu, click Header and Footer.
  3. On the Header and Footer toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), click Link to Previous Button image to break the connection between the header and footer in the current section and the previous section.

Microsoft Word no longer displays "Same as Previous" in the upper-right corner of the header or footer.

  1. Change the existing header or footer, or create a new one for this section.

ShowChange different headers and footers back

  1. Click in the section (section: A portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties as line numbering, number of columns, or headers and footers.) that contains the header or footer (header and footer: A header, which can consist of text or graphics, appears at the top of every page in a section. A footer appears at the bottom of every page. Headers and footers often contain page numbers, chapter titles, dates, and author names.) you want to make the same as the header or footer in the previous section.
  2. On the View menu, click Header and Footer.
  3. If necessary, click Show Previous Button image or Show Next Button image on the Header and Footer toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) to move to the header or footer you want to change.
  4. On the Header and Footer toolbar, click Link to Previous Button image to reconnect the header and footer in the current section to those in the previous section.
  5. Microsoft Word will ask if you want to delete the header and footer and connect to the header and footer in the previous section. Click Yes.

 
 
Applies to:
Word 2003