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Delegate Access: Let someone else mind your busyness

Person handing calendar to another person who will manage the calendar
With the Delegate Access feature in Microsoft® Outlook® you can allow someone else to manage all the functions of your calendar.

About this course

This course includes:

  • Three self-paced lessons and three practice sessions for hands-on experience.
  • A short test at the end of each lesson; tests are not scored.
  • A Quick Reference Card you can take away from the course.


After completing this course you will be able to:

  • Make someone a delegate with access to your calendar.
  • Act as a delegate, request and accept meetings and schedule appointments for someone else.
  • Share the entire Mailbox folder, including all subfolders.

Before you begin

You should complete the course See and share multiple calendars, or you should be familiar with basic calendar sharing and side-by-side calendars.

Note     The features discussed in this course work only when you're using Outlook with Microsoft Exchange Server. Not sure if you're using Exchange? See Demo: Got Exchange? See how to check.

If you're so busy that you don't have time to mind your own busyness, then you're ready to delegate the responsibility of managing your calendar to someone else. A delegate manages someone else's schedule, meetings, and appointments, freely and visibly. Outlook makes it easy to do this.

To learn more about this course, read the overview in the center of this page or the table of contents in the left column.

When you're done reading this page, click Next to start the first lesson.

Delegation involves (at least) two people. We assume that you're taking this course with sharing in mind, and that you have someone in mind to share with. If you can, take this course along with that person. The two of you can do the practices together and experience delegate access in action.

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