Automatically save and recover files

Which Office program are you using?


Word

AutoSave, a feature that is available in Mac OS X Lion, saves your file automatically on a periodic basis. You can set how frequently files are saved. For example, if you set AutoSave to save every 5 minutes, you may recover more information in the event of data loss — such as from a power outage — than if it's set to save every 10 or 15 minutes. By default, AutoSave saves Office files every 10 minutes.

AutoRecover, a feature that is available in some Office applications, attempts to recover files automatically in the event of data loss. AutoRecover uses the same save interval as AutoSave.

 Important   Do not use AutoSave and AutoRecover as a substitute for regularly saving your files by clicking Save Save button. Saving your files frequently is the best way to preserve your work.

Do any of the following:

ShowChange how frequently files are automatically saved

  1. On the Word menu, click Preferences.
  2. Under Output and Sharing, click Save Save Preferences button.
  3. In the AutoSave or AutoRecover info every box, enter how frequently you want Word to save documents.

ShowFind an automatically saved or recovered file

The next time that you open an application, files in the AutoRecovery folder are listed in the Open Recent list. Or you can find the files in the /Users/ username/Library/Application Support/ Microsoft/Office/Office 2011 AutoRecovery.

  • In the Finder, find automatically saved files in /Users/ username/Library/Application Support/ Microsoft/Office/Office 2011 AutoRecovery.

 Note   If you close a file and click Don't Save, the file is deleted from the AutoRecovery folder.

ShowChange where to automatically save files

  1. On the Word menu, click Preferences.
  2. Under Personal Settings, click File Locations File Locations Preferences button.
  3. Under File locations, click AutoRecover files, and then click Modify.
  4. Find the location where you want to automatically save files, and then click Choose.

ShowRecover text from a damaged file

  1. On the Word menu, click Preferences.
  2. Under Authoring and Proofing Tools, click General  General Preferences button.
  3. Make sure that the Confirm conversion at Open check box is selected, and then click OK.
  4. On the Standard toolbar, click Open Open button.
  5. On the Enable pop-up menu, click Recover Text from Any File.
  6. Open the document.

PowerPoint

AutoSave, a feature that is available in Mac OS X Lion, saves your file automatically on a periodic basis. You can set how frequently files are saved. For example, if you set AutoSave to save every 5 minutes, you may recover more information in the event of data loss — such as from a power outage — than if it's set to save every 10 or 15 minutes. By default, AutoSave saves Office files every 10 minutes.

AutoRecover, a feature that is available in some Office applications, attempts to recover files automatically in the event of data loss. AutoRecover uses the same save interval as AutoSave.

 Important   Do not use AutoSave and AutoRecover as a substitute for regularly saving your files by clicking Save Save button. Saving your files frequently is the best way to preserve your work.

Do any of the following:

ShowChange how frequently files are automatically saved

  1. On the PowerPoint menu, click Preferences.
  2. Click Save PowerPoint Save Preferences button, select the AutoSave or AutoRecover info every check box, and then enter how frequently you want PowerPoint to save presentations.

ShowFind an automatically saved or recovered file

The next time that you open an application, files in the AutoRecovery folder are listed in the Open Recent list. Or you can find the files in the /Users/ username/Library/Application Support/ Microsoft/Office/Office 2011 AutoRecovery.

  • In the Finder, find automatically saved files in /Users/ username/Library/Application Support/ Microsoft/Office/Office 2011 AutoRecovery.

 Note   If you close a file and click Don't Save, the file is deleted from the AutoRecovery folder.

Excel

AutoSave, a feature that is available in Mac OS X Lion, saves your file automatically on a periodic basis. You can set how frequently files are saved. For example, if you set AutoSave to save every 5 minutes, you may recover more information in the event of data loss — such as from a power outage — than if it's set to save every 10 or 15 minutes. By default, AutoSave saves Office files every 10 minutes.

AutoRecover, a feature that is available in some Office applications, attempts to recover files automatically in the event of data loss. AutoRecover uses the same save interval as AutoSave.

 Important   Do not use AutoSave and AutoRecover as a substitute for regularly saving your files by clicking Save Save button. Saving your files frequently is the best way to preserve your work.

Do any of the following:

ShowChange how frequently files are automatically saved

  1. On the Excel menu, click Preferences.
  2. Under Sharing and Privacy, click Save Save Preferences button.
  3. Select the AutoSave or AutoRecover info every check box, and then enter how frequently you want Excel to save workbooks.

ShowFind an automatically saved or recovered file

The next time that you open an application, files in the AutoRecovery folder are listed in the Open Recent list. Or you can find the files in the /Users/ username/Library/Application Support/ Microsoft/Office/Office 2011 AutoRecovery.

  • In the Finder, find automatically saved files in /Users/ username/Library/Application Support/ Microsoft/Office/Office 2011 AutoRecovery.

 Note   If you close a file and click Don't Save, the file is deleted from the AutoRecovery folder.

 
 
Applies to:
Excel for Mac 2011, PowerPoint for Mac 2011, Word for Mac 2011