Select cells and their contents in a worksheet

 Important   If a worksheet (worksheet: The primary document that you use in Excel to store and work with data. Also called a spreadsheet. A worksheet consists of cells that are organized into columns and rows; a worksheet is always stored in a workbook.) has been protected, you may not be able to select cells or their contents on a worksheet.

To select Do this
The contents of a cell

If the option to edit directly in a cell is turned on, double-click the cell, and then select the contents of the cell.

If the option to edit directly in a cell is turned off, select the cell, and then select the contents of the cell in the formula bar.

Formula bar

You can also press F2 to edit the active cell, use the arrow keys to position the insertion point, and then press SHIFT+ARROW KEY to select the contents.

A single cell Click the cell, or press the arrow keys to move to the cell.
A range (range: Two or more cells on a sheet. The cells in a range can be adjacent or nonadjacent.) of cells

Click the first cell in the range, and then drag to the last cell, or hold down SHIFT while you press the arrow keys to extend the selection.

You can also select the first cell in the range, and then press F8 to extend the selection by using the arrow keys.

A large range of cells Click the first cell in the range, and then hold down SHIFT while you click the last cell in the range. You can scroll to make the last cell visible.
All cells on a worksheet

Click the Select All button.

Select All button

To select the entire worksheet, you can also press CTRL+A.

 Note   If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet.

Nonadjacent cells or cell ranges

Select the first cell or range of cells, and then hold down CTRL while you select the other cells or ranges.

You can also select the first cell or range of cells, and then press SHIFT+F8 to add another nonadjacent cell or range to the selection.

 Note   You cannot cancel the selection of a cell or range of cells in a nonadjacent selection without canceling the entire selection.

An entire row or column

Click the row or column heading.

Worksheet showing row heading and column heading

Callout 1 Row heading
Callout 2 Column heading

You can also select cells in a row or column by selecting the first cell and then pressing CTRL+SHIFT+ARROW KEY (RIGHT ARROW or LEFT ARROW for rows, UP ARROW or DOWN ARROW for columns).

 Note   If the row or column contains data, CTRL+SHIFT+ARROW KEY selects the row or column to the last used cell. Pressing CTRL+SHIFT+ARROW KEY a second time selects the entire row or column.

Adjacent rows or columns Drag across the row or column headings. Or select the first row or column; then hold down SHIFT while you select the last row or column.
Nonadjacent rows or columns Click the column or row heading of the first row or column in your selection; then hold down CTRL while you click the column or row headings of other rows or columns that you want to add to the selection.
The first or last cell in a row or column Select a cell in the row or column, and then press CTRL+ARROW KEY (RIGHT ARROW or LEFT ARROW for rows, UP ARROW or DOWN ARROW for columns).
The first or last cell on a worksheet or in a Microsoft Excel list

Press CTRL+HOME to select the first cell on the worksheet or in an Excel list.

Press CTRL+END to select the last cell on the worksheet or in an Excel list that contains data or formatting.

Cells to the last used cell on the worksheet (lower-right corner) Select the first cell, and then press CTRL+SHIFT+END to extend the selection of cells to the last used cell on the worksheet (lower-right corner).
Cells to the beginning of the worksheet Select the first cell, and then press CTRL+SHIFT+HOME to extend the selection of cells to the beginning of the worksheet.
More or fewer cells than the active selection Hold down SHIFT while you click the last cell that you want to include in the new selection. The rectangular range between the active cell (active cell: The selected cell in which data is entered when you begin typing. Only one cell is active at a time. The active cell is bounded by a heavy border.) and the cell that you click becomes the new selection.

Tip    To cancel a selection of cells, click any cell on the worksheet.

 Notes 

 
 
Applies to:
Excel 2003