Say you have a column of text:
That you want to change into a row, like so:
Or maybe you have a row of data that you want to change into a column.
Moving the data manually, one item at a time, would be a tedious process. To save time, you can use the Paste Special command to quickly transpose a column of data to a row of data, or vice versa.
Move data between rows and columns
- Copy the data in one or more columns or rows.
- Before you paste the copied data, right-click your first destination cell (the first cell of the row or column into which you want to paste your data), and then click Paste Special.
- In the Paste Special dialog box, select Transpose, and then click OK.
You'll find theTranspose check box in the lower-right corner of the dialog box:
Starting with your first cell, Excel pastes the data into a row or column.
- Columns and rows can not overlap. For example, if you select values in Column C, and try to paste them into a row that overlaps Column C, Excel displays an error message. When you go to paste a column or row, the destination area must be outside of the original values.
- If you copy and paste data from more than one column, Excel places the data from the leftmost column on top. For example, say you copy data from columns A and B of a worksheet, and you paste the data into another worksheet starting at row 1. Excel places the data from column A in row 1, column B in row 2, and so on.
- If you don't see the Paste Special command, make sure you right-click the first destination cell. You'll also find the command on the Edit menu. If you still don't see the command, make sure you're using Excel 2000 or later.