Outlook 2010 Home > Outlook 2010 Help and How-To > Attachments
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Open and save attachments

Attachments are files or items (item: An item is the basic element that holds information in Outlook (similar to a file in other programs). Items include e-mail messages, appointments, contacts, tasks, journal entries, notes, posted items, and documents.) that can be included with an e-mail message. Messages that include attachments are identified by a paper clip icon Attachment icon in the message list. Depending on the format of the message that you receive, attachments appear in one of two locations in the message.

  • If the message format is HTML or plain text, attachments will appear in the attachment box under the Subject line.
  • If the message format is the less-common Rich Text Format (RTF), attachments will appear in the body of the message. Even though the file appears in the message body, it actually remains a separate attachment.

 Note    The format in which a message is composed is indicated in the title bar at the top of the message.

Open an attachment

You can open an attachment from the Reading Pane (Reading Pane: A window in Outlook where you can preview an item without opening it. To display the item in the Reading Pane, click the item.), or from an open message. In either case, double-click the attachment to open it.

To open an attachment from the message list, right-click the message that has the attachment, then click View Attachments, and then click the name of the attachment.

 Notes 

Blocked attachment in message header

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Save an attachment

After opening and viewing an attachment, you may choose to save it to a disk drive. If a message has more than one attachment, you can save multiple attachments as a group or one at a time.

Save a single attachment from a message

  1. Click on the attachment in the Reading Pane or the open message.
  2. On the Attachments tab, in the Actions group, click Save As. You can also right-click the attachment, and then click Save As.

Save As command on the ribbon

 Note    If the message is in RTF format, in the Reading Pane or the open message, right-click the attachment, and then click Save As.

  1. Click a folder location, and then click Save.

Save multiple attachments from a message

  1. In the Reading Pane or the open message, select the attachments that you want to save

 Tip    To select multiple attachments, hold down the CTRL key while clicking the attachments.

  1. On the Attachments tab, in the Actions group, click Save As.

Save As command on the ribbon

 Note    If the message is in RTF format, right-click one of the attachments, and then click Save As.

  1. Click a folder location, and then click Save.

Save all attachments from a message

  1. In the Reading Pane or the open message, click an attachment.
  2. On the Attachments tab, in the Actions group, click Save All Attachments

Save All Attachments command on the ribbon

 Note    If the message is in RTF format, click the File tab, click Save attachments, and then click OK.

  1. In the Save All Attachments dialog box, click OK.
  2. Click a folder location, and then click OK.

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