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Share your desktop and programs

You can have working sessions and share and edit files with others by using desktop and program sharing. It only takes a couple of clicks to share your screen with a colleague in another location.

What do you want to do?


Share your desktop

Let everyone in the conversation or meeting view your desktop, or choose a specific monitor to share.

Do one of the following:

  • To share in a meeting, open Microsoft Outlook Calendar, open the meeting invitation, and click the Join online meeting or meeting link.
  • To share in an instant-messaging conversation, open Microsoft Lync Online, and double-click a contact that you want to share with. To add contacts, in the conversation window, click the People Options menu, click Invite by Name or Phone Number, and select contacts to add.

In the conversation window, click Share. If you have only one monitor, click Desktop. Otherwise, click the monitor that you want to share.

 Note    Whenever you’re actively sharing, a sharing bar is shown at the top of the window that reads Currently sharing. The meeting stage, which is the pane to the right of the conversation window, shows a preview of what attendees are seeing. If the meeting stage is not open, the conversation window will display You are sharing your screen highlighted in yellow. To open the meeting stage, click the Preview button next to the text.

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Choose an open program to share

You might want to share only a particular program and its associated windows.

  1. In the conversation window, click Share, and then click Program.
  • If you have presenter privileges in a meeting, you can also start sharing from the meeting stage. Click Content List at the top of the stage, click Share New Content, and then click Program.
  1. In the Share Programs dialog box, click the program that you want to show, and then click Share.

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Stop sharing your desktop, monitor, or program

To stop sharing, do the following:

  • On the sharing bar at the top of your screen, click the Stop Sharing button.
  • If you have presenter privileges in a meeting, you can click the Stop Sharing button in the meeting stage.

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Give control to others

When you start sharing your desktop, a monitor, or a program, you’re the only one in control. When you’re ready, you can allow others to use their own mouse and keyboard to navigate and make changes to whatever you’re sharing. You can take back control at any time.

  1. On the sharing bar at the top of your screen, click the Give Control button, and then do one of the following:
  • To allow anyone in the meeting to automatically take control of your computer, click Automatically Accept Control Requests.
  • To give control only to an individual, click the person’s name under Attendees.

If you choose an individual, this person can immediately control your mouse and make edits using his or her keyboard. If you choose the Automatically Accept Control Requests option, people will automatically get control when they click Request Control on the sharing bar.

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Take back control at any time

To take back control, do the following:

  • On the sharing bar at the top of your screen, click Give Control, and then click the selected option, either Automatically Accept Control Requests or Take Back Control.

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Stop people from being able to share

If you have presenter privileges, you can prevent other people from sharing by doing the following:

  • In the conversation window, click the drop-down list beside the People Options menu, and then click Make Everyone an Attendee.

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Request control

When another person is sharing, you can request to take control.

  • On the sharing bar at the top of your screen, click Request Control. The person sharing must accept your request before you can take control.

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