Communicator provides a full set of personal presence attributes that you can make available to other contacts to help them get in touch with you. Presence attributes include information about you, such as your work phone, mobile phone, and home phone, along with additional information, such as your work schedule and personal notes. When you first start using Communicator, it is generally best to customize and publish your presence information, and then set access levels for your contacts to control the type and amount of presence information that they see. In this way, you can make presence information, such as your home or mobile phone numbers, available to your closest contacts, but not available to everyone in your company.
Your presence information includes a diverse set of attributes that describe your availability, activity, contact information, schedule, location, and notes, both Personal and Out of Office. The table below provides a full list of Communicator presence attributes that others can potentially see. The left side of the table shows the Presence information attributes, while the right side of the table shows whether the attribute is available for a given Access Level.
|Work Phone *||X||X||X|
|Mobile Phone *||X||X|
|Home Phone *||X|
|Work Address *||X||X||X|
|Notes (Out of Office Note)||X||X||X|
Note * These attributes are visible to contacts inside your company with Block and Public access levels if the attributes are displayed by Active Directory. These attributes are not visible to contacts outside your company with Block and Public access levels.
Most of your presence information is automatically supplied to Communicator by Office Communications Server, so you do not need to supply much additional information. However, there are a few presence attributes, most importantly your alternate phone numbers, which are not automatically supplied to Communicator that you may want to make available to others.
As a best practice, you should add alternate phone numbers, such as your Mobile number, to your Presence information.
Remember that once you publish your phone numbers, it is important to set Access Levels for your contacts to control who has access to those numbers. For example, if you publish your mobile phone number but do not grant a Personal or Team Access Level to a contact that you want to have access to your number, that contact will not be able to see your mobile phone number.
For more information about additional presence attributes that you can set, see the Presence Survival Guide topic.