As part of your Microsoft Office Live Small Business account, the Document Gallery can be used to upload and store documents or files. You can upload and keep many different types of files in their original format. After you upload a file to the Document Gallery, you can link to it from one of your Web pages. Your site visitors can then save a copy of the document to a local computer.

This topic explains how to link to files by adding them to the Document Gallery. To learn about adding pictures to your Web site, see Add or remove an image.

 Note   You can upload and link to many different types of files. However, for security reasons, you cannot link to a .exe file.

 Important   If you partially redirected a domain name to your Office Live Small Business account: Before you can make changes to your Web site after partial redirection, you must change the primary domain to your free Office Live Small Business domain that ends in .officelive.com. For more information, see Make changes to your Web site after partial redirection.

• Add a file to the Document Gallery

• Link to a file from a Web page

• Make changes to an uploaded document

• Change the document a link points to

• Delete a link to a document

• Delete a document in the Document Gallery

Add a file to the Document Gallery

You must add a file to the Document Gallery before you can link to it from a Web page.

1. On the Office Live Small Business Home page, at the top, click Web Site. Page Manager appears.
2. In Page Manager, on the left navigation bar, click Document Gallery.
3. In the Document Gallery, on the actions bar, click Upload.
4. In the Document Uploader, click Browse to locate the file that you want to add.
5. In the Choose file dialog box, select the file you want, and click Open.
6. In the Document Uploader, click Add to add the file to the Document Uploader list. You can add only one file at a time to the Document Uploader list.
7. Select the check box next to each document to be added, and then click Upload.

  Notes  

• You can upload many different file types, but for security reasons, you cannot upload .exe files.
• You can upload files that are as large as 10 MB.
• If a message appears that tells you that there are invalid characters in the file name, consider renaming the file and uploading it again.

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Link to a file from a Web page

After you upload a file to the Document Gallery, you can create a link to it on your Web site.

1. On the Office Live Small Business Home page, at the top, click Web Site. Page Manager appears.
2. In Page Manager, next to the page on which you want to add the document link, click Edit. Page Editor appears.
3. In Page Editor, select the text to which you want to link the document, and then click Hyperlink.
4. In the Insert a link dialog box, under Link to, click My documents.
5. In the list of documents, click the document or file to which you want to link.
6. To have the document open in a new browser window, select the Open link in a new window check box.
7. Click OK to create the link.
8. At the top of the window, click Save.

 Note   When you save your changes, they are published to your Web site immediately.

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Make changes to an uploaded document

You cannot make changes to a document that is stored on your Web site. You must first save the document to your local computer, make revisions, and then upload the document to the Document Gallery.

 Note   You cannot upload a file to the Document Gallery if another file with the same name already exists.

1. On the Office Live Small Business Home page, at the top, click Web Site. Page Manager appears.
2. In Page Manager, on the left navigation bar, click Document Gallery.
3. In the Document Gallery, click the title of the document that you want to change.
4. In the File Download dialog box, click Save.
5. In the Save As dialog box, browse to the location on your computer where you want to save the document, and click Save.
6. In the Download complete dialog box, click Open. The document opens on your computer.
7. Make changes to the document, and then save the document in the same location.
8. In the Document Gallery, delete the document that you changed. For instructions, see Delete a document in the Document Gallery later in this topic.
9. In the Document Gallery, upload the new version of the document. For more information, see Add a file to the Document Gallery earlier in this topic.

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Change the document a link points to

1. On the Office Live Small Business Home page, at the top, click Web Site. Page Manager appears.
2. In Page Manager, next to the page that contains the link, click Edit.
3. In Page Editor, select the text from which the document is linked, right-click the linked text, and then click Create/edit hyperlink.
4. In the Insert a link dialog box, under Link to, select My documents.
5. In the list of documents, click the new document or file that you want to link to.
6. To have the document open in a new browser window, select the Open link in a new window check box.
7. Click OK.
8. At the top of the window, click Save.

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Delete a link to a document

You can easily remove a link to a document from a Web page.

1. On the Office Live Small Business Home page, at the top, click Web Site. Page Manager appears.
2. In Page Manager, next to the page that contains the document, click Edit. Page Editor appears.
3. In Page Editor, click the linked text for the document, right-click the text, and then click Remove hyperlink.
4. At the top of the page, click Save.

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Delete a document in the Document Gallery

1. On the Office Live Small Business Home page, at the top, click Web Site. Page Manager appears.
2. In Page Manager, on the left navigation bar, click Document Gallery.
3. In the Document Gallery, select the check box next to each document that you want to delete. You can delete several documents at the same time.
4. On the actions bar, click Delete, and then click OK.

 Note   Be sure to remove all links to the deleted document from your Web pages.

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