Word 2007 Home > Word 2007 Help and How-to > Formatting
Office.comPowered by Bing

Preview formats, fonts, and styles before you apply them

You can see how formatting options such as fonts and Quick Styles will look, before you commit to them, by using the Live Preview feature that is included in several programs in the 2007 Microsoft Office system.

What do you want to do?


Preview font formatting in Word, Excel, Outlook, and PowerPoint

Which program are you using?


Word

  1. Select the text that you want to format.
  2. On the Home tab, in the Font group:
    • Click the Font box down-arrow, then move the pointer over the fonts.
    • Click the Font Size box down arrow, then move the pointer over the font sizes.
    • Click the Text Highlight Color button down-arrow, then move the pointer over the highlight or fill colors.
    • Click the Font Color button down-arrow, then move the pointer over the font colors.
  • To apply the previewed formatting, click the selected font name, font size, or color.
  • To cancel live previewing without applying any changes, press ESC.

For more information about formatting in Word, see Formatting.

Top of Page Top of Page

Excel

  1. Select the text that you want to format.
  2. On the Home tab, in the Font group:
    • Click theFont box down-arrow, then move the pointer over the fonts.
    • Click the Font Size box down-arrow, then move the pointer over the font sizes.
    • Click the Fill Color button down-arrow,then move the pointer over the highlight or fill colors.
    • Click the Font Color button down-arrow, then move the pointer over the font colors.
  • To apply the previewed formatting, click the selected font name, font size, or color in the list.
  • To cancel live previewing without applying any changes, press ESC.

For more about formatting in Excel, see Demo: Up to speed with Excel 2007.

Top of Page Top of Page

Outlook

  1. Create a new Outlook item, for example, a new e-mail message.
  2. In the message body, select the text that you want to format.
  3. On the Message tab, in the Basic Text group:
    • Click the Font box down-arrow, and move the pointer over the fonts.
    • Click the Font Size box down-arrow, and move the pointer over the font sizes.
    • Click the Text Highlight Color button down-arrow, and move the pointer over the highlight colors.
    • Click the Font Color button down-arrow, and move the pointer over the font colors.
  • To apply the previewed formatting, click the selected font name, font size, or color in the list.
  • To cancel live previewing without applying any changes, press ESC.

To learn more about formatting e-mail messages, see Creating messages.

Top of Page Top of Page

PowerPoint

  1. Select the text that you want to format.
  2. On the Home tab, in the Font group:
    • Click the Font box down-arrow, and move the pointer over the fonts.
    • Click the Font Size box down-arrow, and move the pointer over the font sizes.
    • Click the Font Color button down-arrow, and move the pointer over the font colors.
  • To apply the previewed formatting, click the selected font name, font size, or color in the list.
  • To cancel live previewing without applying any changes, press ESC.

For more information about formatting in PowerPoint, see Format slides and presentations.

Top of Page Top of Page

Preview paragraph formatting in Word, Outlook, and PowerPoint

Which program are you using?


Word

  1. Select the text that you want to format.
  2. On the Home tab, in the Paragraph group:
    • Click the Bullets button down-arrow, and move the pointer over the bulleted-list styles.
    • Click the Numbering button down-arrow, and move the pointer over the numbered-list styles.
    • Click the Shading button down-arrow, and move the pointer over the shading colors.
  • To apply the previewed formatting, click the selected paragraph style or color in the list.
  • To cancel live previewing without applying any changes, press ESC.

 Note   The Shading feature is in Word, only.

For more information about formatting in Word, see Formatting.

Top of Page Top of Page

Outlook

  1. Create a new Outlook item (for example, a new e-mail message).
  2. In the message body, select the text that you want to format.
  3. On the Format Text tab, in the Paragraph group:
    • Click the Bullets button down-arrow, and move the pointer over the bulleted-list styles.
    • Click the Numbering button down-arrow, and move the pointer over the numbered-list styles.
    • Click the Shading button down-arrow, and move the pointer over the shading colors.
  • To apply the previewed formatting, click the selected paragraph style or color in the list.
  • To cancel live previewing without applying any changes, press ESC.

To learn more about formatting e-mail messages, see Creating messages.

Top of Page Top of Page

PowerPoint

  1. Select the text that you want to format.
  2. On the Home tab, in the Paragraph group:
    • Click the Bullets button down-arrow, and move the pointer over the bulleted-list styles.
    • Click the Numbering button down-arrow, and move the pointer over the numbered-list styles.
  • To apply the previewed formatting, click the selected paragraph style or color in the list.
  • To cancel live previewing without applying any changes, press ESC.

For more information about formatting in PowerPoint, see Format slides and presentations.

Top of Page Top of Page

Preview Quick Styles in Word, Outlook, Excel, and PowerPoint

Quick Styles are predefined formatting combinations of fonts, colors, and paragraph formatting that can help you save time. You can apply a Quick Style from the gallery, customize the styles, or create your own.

Which program are you using?


Word

  1. Select the text or paragraph that you want to format.
  2. On the Home tab, in the Styles group:
    • In the Quick Styles gallery, move the pointer over the styles.

 Tip   Click the More arrow Button image for additional choices.

  • Click Change Styles, point to Style Set, and move the pointer over the choices.
    • To apply the previewed formatting, click the selected style in the list.
    • To cancel live previewing without applying any changes, press ESC.

For more information about formatting in Word, see Formatting.

Top of Page Top of Page

Outlook

  1. Create a new Outlook item,for example, a new e-mail message.
  2. In the message body, select the text that you want to format.
  3. On the Format Text tab, in the Styles group:
    • Move the pointer over the styles in the gallery.
    • Click Change Styles, point to Style Set, and move the pointer over the choices in the list.
  • To apply the previewed formatting, click the selected style in the list.
  • To cancel live previewing without applying any changes, press ESC.

To learn more about formatting e-mail messages, you can see Creating messages.

Top of Page Top of Page

Excel

  1. Select the cells that you want to format.
  2. On the Home tab, in the Styles group:
    • Click Format as Table, and pause on the various styles.

 Note   To see various styles applied to your table, you must have previously applied a table style.

  • Click Cell Styles, and pause on the various styles.
    • To apply the previewed formatting, click the selected style in the list.
    • To cancel live previewing without applying any changes, press ESC.

For more about formatting in Excel, see Demo: Up to speed with Excel 2007.

Top of Page Top of Page

PowerPoint

  1. Create or open a presentation.
  2. On the Design tab, in the Themes group:
    • In the Quick Styles gallery, move the pointer over the themes.

 Tip   To view and preview additional choices, click the More arrow Button image.

  • Click Colors, and move the pointer over the color style choices in the list.
  • Click Fonts, and move the pointer over the font style choices in the list.
  1. On the Animations tab, in the Transitions to This Slide group:
    • In the gallery, move the pointer over the animation styles.

 Tip   To view and preview additional choices, click the More arrow Button image.

    • To apply the previewed formatting, click the selected style in the list.
    • To cancel live previewing without applying any changes, press ESC.

For more information about formatting in PowerPoint, see Format slides and presentations.

Top of Page Top of Page

Preview picture formatting in Word, Outlook, Excel, and PowerPoint

Which program are you using?


Word

  1. Select a picture or graphic that you want to format.
  2. On the Format tab, under Picture Tools, in the Picture Styles group:

    Picture Tools formatting options
    • In the gallery, move the pointer over the picture styles.

 Tip   To view and preview additional choices, click the More arrow Button image.

  • Click Picture Border, and move the pointer over the picture borders in the list.
  • Click Picture Effects, point to an effects category, and then move the pointer over the effects in the list.
  • To apply the previewed formatting, click the selected style in the list.
  • To cancel live previewing without applying any changes, press ESC.

 Note   Previewing and applying styles to pictures do not modify your original image files. You can preview, apply, change, and remove picture styles as often as you want.

The Live Preview feature works for many other formatting choices in Office Excel 2007, Office Outlook 2007, Office PowerPoint 2007, and Office Word 2007, including tables, charts, shapes, and SmartArt graphics. For more information, see also:

Top of Page Top of Page

Outlook

  1. Create a new Outlook item, for example, a new e-mail message.
  2. In the message body, insert the picture you want to format. Selelct the picture.
  3. On the Format tab, under Picture Tools, in the Picture Styles group:
    • In the gallery, move the pointer over the picture styles.

 Tip   To view and preview additional choices, click the More arrow Button image.

  • Click Picture Border, and move the pointer over the picture borders in the list.
  • Click Picture Effects, point to an effects category, and move the pointer over the effects in the list.
  • To apply the previewed formatting, click the selected style in the list.
  • To cancel live previewing without applying any changes, press ESC.

To learn more about formatting e-mail messages, see Creating messages.

Top of Page Top of Page

Excel

  1. Select a picture or graphic that you want to format.
  2. On the Format tab, under Picture Tools, in the Picture Styles group:

    Picture Tools formatting options
    • In the gallery, move the pointer over the picture styles.

 Tip   To view and preview additional choices, click the More arrow Button image.

  • Click Picture Border, and move the pointer over the picture borders in the list.
  • Click Picture Effects, point to an effects category, and move the pointer over the effects in the list.
  • To apply the previewed formatting, click the selected style in the list.
  • To cancel live previewing without applying any changes, press ESC.

 Note   Previewing and applying styles to pictures does not modify your original image files. You can preview, apply, change, and remove picture styles as often as you want.

For more about formatting in Excel, see Demo: Up to speed with Excel 2007.

Top of Page Top of Page

PowerPoint

  1. Select a picture or graphic that you want to format.
  2. On the Format tab, under Picture Tools, in the Picture Styles group:

    Picture Tools formatting options
    • In the gallery, move the pointer over the picture styles.

 Tip   To view and preview additional choices, click the More arrow Button image.

  • Click Picture Border, and move the pointer over the picture borders in the list.
  • Click Picture Effects, point to an effects category, and move the pointer over the effects in the list.
  • To apply the previewed formatting, click the selected style in the list.
  • To cancel live previewing without applying any changes, press ESC.

 Note   Previewing and applying styles to pictures does not modify your original image files. You can preview, apply, change, and remove picture styles as often as you want.

For more information about formatting in PowerPoint, see Format slides and presentations.

Top of Page Top of Page

Turn on or off Live Preview

Which program are you using?


Word

  1. Click the Microsoft Office ButtonButton image, and at the bottom of the dialog box click Word Options.
  2. Click Popular, and then select or clear the Enable Live Preview check box.

 Note   By default, the Live Preview feature is turned on in all 2007 Microsoft Office system programs that support it. Each program remembers your Live Preview preference independently from the other programs.

Top of Page Top of Page

Outlook

  1. Click the Microsoft Office ButtonButton image, and at the bottom of the dialog box click Outlook Options.
  2. Click Popular, and then select or clear the Enable Live Preview check box.

 Note   By default, the Live Preview feature is turned on in all 2007 Microsoft Office system programs that support it. Each program remembers your Live Preview preference independently from the other programs.

Top of Page Top of Page

Excel

  1. Click the Microsoft Office ButtonButton image, and at the bottom of the dialog box click Excel Options.
  2. Click Popular, and then select or clear the Enable Live Preview check box.

 Note   By default, the Live Preview feature is turned on in all 2007 Microsoft Office system programs that support it. Each program remembers your Live Preview preference independently from the other programs.

Top of Page Top of Page

PowerPoint

  1. Click the Microsoft Office ButtonButton image, and at the bottom of the dialog box click PowerPoint Options.
  2. Click Popular, and then select or clear the Enable Live Preview check box.

 Note   By default, the Live Preview feature is turned on in all 2007 Microsoft Office system programs that support it. Each program remembers your Live Preview preference independently from the other programs.