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Outlook 2010 Help and How-To
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Add, change, or remove a picture for a contact
Contact photos appear in contacts, Electronic Business Cards, and in the Reading Pane for message senders.
Assign a color category to an email message
Color categories can be assigned to e-mail messages in Outlook 2010, enabling you to quickly identify them and associate them with related items.
Automate common or repetitive tasks with Quick Steps
Apply multiple actions to email messages with one click.
Change the appearance of tasks
Customize display order, colors, and how many tasks appear in Outlook.
Change the size or contents of the To-Do Bar
Resize the To-Do Bar or change what appears within in it.
Change the size or formatting of text
Apply a format to selected text or a theme the entire message to give it a professional and modern look.
Change the sound played for reminders
Change the sound that plays for Outlook reminders.
Change your Calendar work days and the start of your week
Customize the calendar days that appear, your work week, and the hours of the work day that you are typically available.
Collapse or expand Favorites in the Navigation Pane
See more of your mail folder list in the Navigation Pane by collapsing the Favorites section.
Create and add an email message signature
Create an email signature that appears at the end of your Outlook 2010 messages automatically or can be added to individual messages.
Create and send a voting poll in an email message
Add voting buttons to a message so that recipients can vote and the results are automatically tracked in Outlook 2010.
Create custom actions rules
Create a rule that is used with third-party add-ins.
Customize the Navigation Pane
The Navigation Pane appears in all Outlook views and can be customized to help you better work with folders and items.
Customize the ribbon
Customize the ribbon in Office 2010 to be the way that you want it.
Delete a name from the Auto-Complete list
Remove unwanted suggested names and email addresses from the Auto-Complete list when you type in to To, Cc, and Bcc boxes.
Display the Contacts list in last name, first name format
Sort your Contacts list by the last names of your contacts.
Enable or disable Instant Search
Enable Instant Search in Outlook for fast searches of all of your Outlook items.
Find messages or items with a Search Folder
Create Search Folders to find messages across folders, based on their content or some other significant attribute (such as who they're from).
Format email messages with Quick Styles
Quick Style sets are groups of formatting options designed to help you quickly create professional messages or meeting requests in Outlook 2010.
Group or ungroup email messages in your Inbox
Group and sort messages in Outlook 2010 folders by Outlook fields such as date, sender, subject, attachments, or flags.
Include an Electronic Business Card in your email signature
Include an Electronic Business Card as a signature in your email messages.
Introduction to the Outlook Social Connector
Keep up to date on social network activities and updates from your colleagues, without leaving Outlook.
Make changes to the Reading (preview) Pane
The Reading Pane is where you can preview items without opening them.
Manage email messages by using rules
Stay organized in the Outlook desktop program by creating rules that automatically act on an arriving or sent message that meets the conditions you specify.
Rename a color category
Show All Hide All Microsoft Outlook provides color categories (color category: A keyword or phrase with an associated color that helps you keep track of items, ...
Select or delete recommended names in the Auto-Complete List
Select or delete suggestions that appear when you type in the To, Cc, or Bcc boxes.
Send Out of Office notices automatically with an Exchange account
Automatic Replies in Outlook 2010 is the new name for the former Out of Office Assistant and lets people know that you’re unavailable with an automatic email re...
The text of my email messages is larger or smaller than usual
Change the display size of messages.
Turn on or off a rule
An Outlook rule can be turned off temporarily when you don't want an automatic action to occur such as moving a message to a folder.
Turn on or off Auto-Complete List name suggestions
The Auto-Complete List is a feature which displays suggestions for names and e-mail addresses as you begin to type them. These suggestions are possible matches ...
Turn on or off Favorites in the Navigation Pane
The Favorites section can be turned on or off in the Navigation Pane.
Turn on or off new message alert pop-up window
See an alert in a pop-up window on the bottom of Windows desktop when new email messages arrive in your Outlook 2010 Inbox.
Turn on or off the Reading Pane
Preview e-mail messages in the Reading Pane without opening the message.
View email messages by conversation
View your Outlook email messages arranged by conversations to see messages that share the subject grouped together.
Delete a color category
Color categories can be removed from an item at any time.
Video: Simplify repetitive actions with Quick Steps
Common or multiple-step e-mail tasks can be done with one click, using Quick Steps.
Show the Developer tab
Show the Developer tab in the ribbon.
Video: Add social context to work with Outlook Social Connector
Outlook 2010 introduces the Outlook Social Connector, to help add a social context to your work with colleagues and customers. In this short introduction, Micha...
Create a backup copy of your rules
Make a backup copy of your Outlook rules.
See colleagues’ social network updates in Outlook
The Outlook Social Connector connects you to the social and business networks that you use, including SharePoint and popular social network sites such as Facebo...
Copy stationery to another computer
Take your favorite stationery with you when you use Outlook 2010 on another computer.
Copy email signatures to another computer
Take your email signatures with you when you use Outlook 2010 on another computer.
Create stationery for email messages
Create custom stationery to use with your Outlook 2010 email messages.