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Personalizing Outlook


Add, change, or remove a picture for a contact

ArticleContact photos appear in contacts, Electronic Business Cards, and in the Reading Pane for message senders.

Assign a color category to an email message

ArticleColor categories can be assigned to e-mail messages in Outlook 2010, enabling you to quickly identify them and associate them with related items.

Automate common or repetitive tasks with Quick Steps

ArticleApply multiple actions to email messages with one click.

Change the appearance of tasks

ArticleCustomize display order, colors, and how many tasks appear in Outlook.

Change the size or contents of the To-Do Bar

ArticleResize the To-Do Bar or change what appears within in it.

Change the size or formatting of text

ArticleApply a format to selected text or a theme the entire message to give it a professional and modern look.

Change the sound played for reminders

ArticleChange the sound that plays for Outlook reminders.

Change your Calendar work days and the start of your week

ArticleCustomize the calendar days that appear, your work week, and the hours of the work day that you are typically available.

Collapse or expand Favorites in the Navigation Pane

ArticleSee more of your mail folder list in the Navigation Pane by collapsing the Favorites section.

Create and add an email message signature

ArticleCreate an email signature that appears at the end of your Outlook 2010 messages automatically or can be added to individual messages.

Create and send a voting poll in an email message

ArticleAdd voting buttons to a message so that recipients can vote and the results are automatically tracked in Outlook 2010.

Create custom actions rules

ArticleCreate a rule that is used with third-party add-ins.

Customize the Navigation Pane

ArticleThe Navigation Pane appears in all Outlook views and can be customized to help you better work with folders and items.

Customize the ribbon

ArticleCustomize the ribbon in Office 2010 to be the way that you want it.

Delete a name from the Auto-Complete list

ArticleRemove unwanted suggested names and email addresses from the Auto-Complete list when you type in to To, Cc, and Bcc boxes.

Display the Contacts list in last name, first name format

ArticleSort your Contacts list by the last names of your contacts.

Enable or disable Instant Search

ArticleEnable Instant Search in Outlook for fast searches of all of your Outlook items.

Find messages or items with a Search Folder

ArticleCreate Search Folders to find messages across folders, based on their content or some other significant attribute (such as who they're from).

Format email messages with Quick Styles

ArticleQuick Style sets are groups of formatting options designed to help you quickly create professional messages or meeting requests in Outlook 2010.

Group or ungroup email messages in your Inbox

ArticleGroup and sort messages in Outlook 2010 folders by Outlook fields such as date, sender, subject, attachments, or flags.

Include an Electronic Business Card in your email signature

ArticleInclude an Electronic Business Card as a signature in your email messages.

Introduction to the Outlook Social Connector

ArticleKeep up to date on social network activities and updates from your colleagues, without leaving Outlook.

Make changes to the Reading (preview) Pane

ArticleThe Reading Pane is where you can preview items without opening them.

Manage email messages by using rules

ArticleStay organized in the Outlook desktop program by creating rules that automatically act on an arriving or sent message that meets the conditions you specify.

Rename a color category

ArticleShow All Hide All Microsoft Outlook provides color categories (color category: A keyword or phrase with an associated color that helps you keep track of items, ...

Select or delete recommended names in the Auto-Complete List

ArticleSelect or delete suggestions that appear when you type in the To, Cc, or Bcc boxes.

Send Out of Office notices automatically with an Exchange account

ArticleAutomatic Replies in Outlook 2010 is the new name for the former Out of Office Assistant and lets people know that you’re unavailable with an automatic email re...

The text of my email messages is larger or smaller than usual

ArticleChange the display size of messages.

Turn on or off a rule

ArticleAn Outlook rule can be turned off temporarily when you don't want an automatic action to occur such as moving a message to a folder.

Turn on or off Auto-Complete List name suggestions

ArticleThe Auto-Complete List is a feature which displays suggestions for names and e-mail addresses as you begin to type them. These suggestions are possible matches ...

Turn on or off Favorites in the Navigation Pane

ArticleThe Favorites section can be turned on or off in the Navigation Pane.

Turn on or off new message alert pop-up window

ArticleSee an alert in a pop-up window on the bottom of Windows desktop when new email messages arrive in your Outlook 2010 Inbox.

Turn on or off the Reading Pane

ArticlePreview e-mail messages in the Reading Pane without opening the message.

View email messages by conversation

ArticleView your Outlook email messages arranged by conversations to see messages that share the subject grouped together.

Delete a color category

ArticleColor categories can be removed from an item at any time.

Video: Simplify repetitive actions with Quick Steps

VideoCommon or multiple-step e-mail tasks can be done with one click, using Quick Steps.

Show the Developer tab

ArticleShow the Developer tab in the ribbon.

Video: Add social context to work with Outlook Social Connector

VideoOutlook 2010 introduces the Outlook Social Connector, to help add a social context to your work with colleagues and customers. In this short introduction, Micha...

Create a backup copy of your rules

ArticleMake a backup copy of your Outlook rules.

See colleagues’ social network updates in Outlook

ArticleThe Outlook Social Connector connects you to the social and business networks that you use, including SharePoint and popular social network sites such as Facebo...

Copy stationery to another computer

ArticleTake your favorite stationery with you when you use Outlook 2010 on another computer.

Copy email signatures to another computer

ArticleTake your email signatures with you when you use Outlook 2010 on another computer.

Create stationery for email messages

ArticleCreate custom stationery to use with your Outlook 2010 email messages.