Working with multiple calendars in Outlook on the web

Outlook on the web lets you view more than one calendar at a time. The calendars might be yours, or they might be a combination of your calendars and calendars from people inside and outside of your organization. For information about calendar sharing and adding calendars that belong to other people to your calendar view, see Share your calendar in Outlook on the web.

Note: Sign in to Outlook on the web using your Microsoft 365 work or school account.

Note: If the instructions don't match what you see, you might be using an older version of Outlook on the web. Try the Instructions for classic Outlook on the web.

There are several types of calendar that you can add. See Add a calendar in Outlook.com Outlook on the web and Import or subscribe to a calendar in Outlook on the web for more information.

By default, you'll see three groups in the calendar navigation pane: Calendars, Other calendars, and People's calendars. You can use the context menu to create additional groups.

  1. In the calendar navigation pane, select  More Options, and then select New calendar group.

    A screenshot of the New calendar group button

  2. Type a name for your new calendar group, and then press Enter.

    Select  More Options an existing calendar group create a new calendar group or to rename or delete the group.

Note: You can only rename or delete calendar groups you've created. To move a calendar between calendar groups, select  More Options, choose Move to > and select a different group.

Add or remove calendars from your calendar view

  • To add or remove a calendar from your calendar view, select the check box next to the calendar in the calendar navigation pane. Removing the checkmark next to a calendar only removes it from your view. It doesn't remove the calendar from your account.

    A screenshot of the check box next to a calendar

More options

  • You can rename, delete, share, update permissions, or change the color and charm of calendars that you own by selecting  More Options next to one of your calendars.

  • If you’ve added a calendar that belongs to someone else to your calendar view, select  More Options to show only that calendar, remove, change its color or move it. If you remove a calendar that belongs to someone else, it's removed only from your account; it's not deleted.

  • You can add and view as many calendars as you want to your account. The color of each calendar lets you know what items belong to which calendar.

  • In merged view, you'll be able to see all of the calendars at once. In split view, you might have to scroll horizontally to see all of them.

  • You can view the Day, Week, or Work week views in either merged or split view. You can turn split view on or off using the toggle in the calendar view selector at the top of the calendar window.

    Select the Split view toggle button to turn on split view or return to merged view.

If you own more than one calendar, you can choose which calendar to create an event in by selecting it from the drop-down list in the new event window.

Use the calendar drop down list at the top of the New Event screen to choose which calendar to create an event in.

You can move an appointment to a different calendar.

  1. Right-click the event you want to move and select Edit.

  2. Select More details at the bottom of the event description.

  3. In the event window, select the calendar name, and choose another calendar from the drop-down menu.

    A screenshot of the calendar name in the event details form

  4. Select Save.