Use the OneDrive for Business app on an iPhone or iPad

 Important    You need a SharePoint Online or qualifying Office 365 business subscription to use the OneDrive for Business app. If you’re using Office 365 Home, or want to store personal files in the cloud, use OneDrive.com and the associated OneDrive app. For more information on the differences between OneDrive for Business and OneDrive see What is OneDrive for Business?

What do you want to do?


Sign in to the OneDrive for Business app

 Note    Your device must be running iOS 7.0 or higher.

To sign in to the OneDrive for Business app on your iOS device, enter your SharePoint or Office 365 username and password and then tap Sign In.

 Note    Depending on your authentication type, you may need to tap Advanced Options and enter your SharePoint URL and login using a corporate user account. For a list of authentication types this app supports, see the section Supported authentication types for the OneDrive for Business app.

To sign out of the app, tap Settings > Sign Out. Tap Sign Out again if you’re sure you want to sign out of the app.

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View your OneDrive for Business files

Once you’re signed in, the OneDrive for Business app takes you directly to your files and folders. Tap any item to open it.

Labels under each item tell you when it was last updated, and if it’s currently shared. A download symbol appears if a file is available for viewing offline.

There are three options for viewing your files:

  • Tap Files to show all files.
  • Tap Offline to show files you’ve made available for viewing when you’re not connected.
  • Tap Recent to show files you’ve opened most recently.

 Note    If the Recent view is greyed out, it means your configured SharePoint environment doesn’t support that option.

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View files when you’re offline

You can download OneDrive for Business files to your iOS device to make them available for viewing when you’re offline.

  1. Tap the file you want to download to open it.
  2. Tap Download Download button.

The file is now listed when you tap Offline. Note the following details about viewing files offline:

  • The offline version of the file is simply a downloaded copy. If you edit this file, updates don’t synchronize with the version in OneDrive for Business.
  • If a file you’ve downloaded is subsequently updated in OneDrive for Business, a “New version available” label appears in case you want to download an updated version of the file.
    An updated version of a downloaded file is available

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View and edit a document from the OneDrive for Business app on an iPhone

When you open a Word, Excel, or PowerPoint document in the OneDrive for Business app you can view and edit it from the Office app on your iPhone. To do this you must have Office for iPhone installed on your device. The Office for iPhone app is available as a free download from the App Store if you have a qualifying Office 365 subscription. You can also open another app to view the document.

 Note    If you’re opening a non-Office file, your only option is to open it in another app.

View and edit a document in the Office app on your iPhone

  1. In OneDrive for Business, tap the Word, Excel, or PowerPoint document you want to open. A read-only version of the file opens.
  2. Tap Edit Edit button in OneDrive for Business. Office for iPhone launches and you can now edit the document on your phone.

Open a document in another app on your iPhone

  1. Tap the document you want to open. A read-only version of the file opens.
  2. Tap Edit Edit button in OneDrive for Business.
  3. Tap Open in Another App. Select the app you want to view the document with.

 Important    If you select the Open in Another App option, don’t select the Office app from the list because you’ll create a duplicate, offline copy. At this point, if you decide you do want to open the document with Office for iPhone, follow the steps above in View and edit a document in the Office app.

View and edit a document from the OneDrive for Business app on an iPad

When you open a Word, Excel, or PowerPoint document in the OneDrive for Businessapp you can view and edit it using Office Online in the Safari browser on your iPad or by opening another app to view the document.

Edit Office documents with Office Online in the Safari browser on your iPad

  1. In OneDrive for Business, tap the Word, Excel, or PowerPoint document you want to open. A read-only version of the file opens.
  2. Tap Edit Edit button in OneDrive for Business. This launches the Safari browser.
  3. On the Office 365 sign in page, type your username and password, and sign in.
  4. To edit the document, tap Edit in Browser at the top of the page.
  5. Tap Save to upload your changes to the server.

Open a document in another app on your iPad

  1. Tap the document you want to open.
  2. Tap Actions Action button in OneDrive for Business.
  3. Tap Open in Another App. Select the app you want to view the document with.

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View, edit, or share a OneNote notebook from the OneDrive for Business app

You can share a OneNote notebook in the OneDrive for Business app. If you have the OneNote app installed on your device, you can also view and edit a OneNote notebook. The OneNote app for iPhone or iPad is a free download in the Apple App Store.

View and edit a OneNote notebook from the OneDrive for Business app

  1. Tap the notebook you want to open. Information appears about the notebook such as where it’s located, when it was last modified, and who it’s shared with.
  2. To edit a notebook, tap Edit Edit button in OneDrive for Business. The OneNote app launches to open the notebook. You can now view or edit it if you have write permissions. For more information about using the OneNote app, see OneNote for iPhone Help or OneNote for iPad Help.

Share a OneNote notebook

  1. To share the notebook, tap Share Share button in OneDrive for Business.
  2. Tap Add contact Add contact button in OneDrive for Business to add the name of the person you want to share it with.
  3. Select whether you want to let the recipient edit the notebook.
  4. Tap Add when you’re done.

Change sharing permissions to a notebook

  1. If the notebook is already shared, tap Share Share button in OneDrive for Business to see who it’s shared with.
  2. To change someone’s editing permissions, tap a name and select the permission you want.
  3. Tap Share > Done when you’re finished.

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Rename a file

  1. Open the file you want to rename.
  2. Tap Actions Action button in OneDrive for Business.
  3. Select Rename.
  4. Enter a new name and then tap OK.

 Note    You can’t rename folders using this app. To rename a folder, go to the site in a browser. For more information, see Create or delete a folder in a list or library.

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Delete a file

  1. Open the file you want to delete.
  2. Tap Actions Action button in OneDrive for Business > Delete.
  3. Tap OK.

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Create a folder

  1. Tap Files.
  2. If you want to place the new folder inside an existing folder, tap the folder to open it.
  3. Tap Actions Action button in OneDrive for Business > Create a Folder.
  4. Name the folder and tap OK.

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Share OneDrive for Business files and folders

You can share files in your OneDrive for Business with people in your organization.

 Note    Sharing a file with someone outside your organization is only possible if your O365 tenant administrator has activated that feature. For more information see Share sites or documents with people outside your organization.

Share a file

  1. Tap the file you want to share.
  2. Once the file opens, tap Share .
    If you’re already sharing the file, you see a list of the people sharing the file. Otherwise, you see a note saying “This item isn’t shared.”
  3. Tap the + icon at the top of the Share dialog.
  4. Tap the Share with box, and enter the email address of the person you want to share the file with. Alternatively, tap the + icon and select a name from your contact list.

     Note    You can share a file with only one person at a time. If you want to share with more people, repeat this procedure.

  5. Set the sharing permission for the person you’re inviting to share the file. The default setting is Let recipient edit.
    You can change sharing permissions later, if you want.
  6. Tap Add.

Change sharing permissions

  1. Tap the file for which you want to change sharing permissions.
  2. Once the file opens, tap Share Share button in OneDrive for Business.
  3. Tap the name of the person whose permissions you want to change.
  4. Tap the permission setting you want.

Stop sharing a file with someone

  1. Tap the file you want to stop sharing.
  2. Once the file opens, tap Share Share button in OneDrive for Business.
  3. Tap the name of the person you want to stop sharing the file with.
  4. Tap Remove Permissions.

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Upload files to OneDrive for Business

You can upload files you’re storing in other services, such as OneDrive, to OneDrive for Business. This includes any pictures or videos stored in the picture library of your iOS device.

  1. Open the service in which you’re storing a file you want to upload.
  2. In the service, open the file.
  3. Tap the Actions Action button in OneDrive for Business.
  4. Tap the “Open in…” option that appears in the service. In some services, such as OneDrive, the option name is “Open in Another App.”
  5. Tap Open in OneDrive for Business.
    This opens the OneDrive for Business app.
  6. Tap Upload to OneDrive for Business at the bottom of the screen.
    The files are saved to the root of your OneDrive for Business folder.

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Supported authentication types for the OneDrive for Business app

In order for you to log in to the OneDrive for Business app, an administrator must configure your SharePoint environment by using one of the supported authentication types in this table.

AUTHENTICATION TYPE DESCRIPTION SUPPORTED
Org-ID Organizations with an Office 365 or SharePoint Online tenant without any federation. Yes
ADFS and Org-ID federation Organizations with a hybrid Office 365 or SharePoint Online tenant with users federated from an on-premises directory. Yes
Windows authentication (NTLM) Organizations with a SharePoint environment configured to allow NTLM claims-based Windows authentication. Yes
Forms-based authentication (FBA) Organizations with a SharePoint environment configured to allow Forms-based authentication or other compatible claims-based authentication via a standard web control. Yes
Qualified non-ADFS identity providers Organizations with an Office 365 or SharePoint Online environment configured to allow user sign-in that is federated with an identity provider qualified for rich clients in the Works with Office 365 – Identity program. Yes
All other non-ADFS identity provider Organizations with a SharePoint environment configured to allow a non-ADFS identity provider. No
Kerberos authentication Organizations with a SharePoint environment configured to support Kerberos authentication. No
Basic authentication Organizations with a SharePoint environment configured to support Basic authentication. No

 Note    If you’re an Office 365 multi-tenant user you can connect from the OneDrive for Business app in any network environment including Wi-Fi and cellular data. If you’re not using multi-tenant Office 365, you can connect only when using your organization’s on-site Wi-Fi network. Contact your SharePoint administrator if you’re unsure which user you are.

For additional technical information about this app and how it works on your iPhone or iPad, see How the OneDrive for Business app works on an iOS device.

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