Searching for content in SharePoint Workspace

This Help topic describes how to use Windows Search 4.0 to find content in a workspace or across your workspaces.

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Search features and limitations

To use search from the SharePoint Workspace ribbon, you must have at least Windows Search 4.0 installed on your system. If you do not have this version of Windows Search, you will be prompted to install it when you click the Search button in the ribbon.

Note the following details about using search:

  • Search scans and returns results only for the following tools:
    • 2010 Lists
    • 2010 Documents
    • 2010 Calendar
    • Notepad (in 2010 workspaces)

Search also finds results from your Message History.

  • The first time you attempt to use search, SharePoint Workspace will need to index your data before starting the search.
  • Search may be disabled for your installation depending on device policy. Some organizations may require particularly strong security features, and prefer to maintain the added protection provided by the security features in SharePoint Workspace. With search enabled, content in your workspaces is secured using the security features installed on the computer system. If search is disabled via device policy, the Search button will not appear in the ribbon.
  • You can search for content via Windows Search without being logged in to your account.

You can search for content in some earlier versions of tools using features provided directly in those tools. For example, 2007 Discussion tools provide several search options on the Home tab of the ribbon.

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Starting a search

You can start a search either from a workspace or from the Launchbar.

  1. Click the Home tab and then click Search.

The Windows Search window opens, scoped to search Microsoft SharePoint Workspace.

  1. Enter search criteria and select other standard Windows Search options, and then click Search.

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Disabling search

You can disable Search. You might do this if you have particularly strong security requirements, and prefer to maintain the added protection of the security features in SharePoint Workspace. With Search enabled, content is secured using the security features installed on your computer system.

You can reenable Search at any time by clicking the Search button.

Disabling search in Windows Vista or Windows 7

  1. Go the Windows Control Panel.
  2. Type the word "Index" in the Search box.
  3. Click Indexing Options.
  4. Click Modify in the Indexing Options dialog box.
  5. Uncheck Microsoft SharePoint Workspace under Change Selected Locations, and then click OK.

Disabling search in Windows XP

  1. Right-click the Search icon in your Windows system tray, and then click Indexing Options
  2. Click Modify in the Indexing Options dialog box.
  3. Uncheck Microsoft SharePoint Workspace under Change Selected Locations, and then click OK.

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SharePoint Workspace 2010