View Office documents on your cell phone

With Mobile Viewers for Microsoft Office you can use your browser-enabled cell phone to read Microsoft PowerPoint, Microsoft Word, and Microsoft Excel documents. The Mobile Viewers for Office allow you access Office documents with your cell phone’s browser. You can catch up on a report or review an important presentation while you’re on the go even if your phone doesn’t have Microsoft Office Mobile 2010 applications.

The following devices provide support for the Mobile Viewers for Office:

  • Windows Mobile
  • BlackBerry
  • iPhone, iPod Touch
  • Android
  • Nokia S60
  • Japan feature phones including docomo, SoftBank and KDDI by au phones
What do you want to do?


Access documents in SharePoint

To view Word, Excel, or PowerPoint files, use your phone’s browser to navigate to your SharePoint library. Its web address is the same URL in your phone’s browser as the one displayed in the address bar of your desktop browser.

 Note    The URL can vary depending on the configuration and presence of web proxies. On a SharePoint server with SMTP service enabled, you can get the proxy-enabled URL of your documents by doing the following: In the library select the check box next to the document, and then in the Documents tab on the ribbon, in the Share & Track group click E-mail a Link to receive an e-mail message that contains the address.

 Tip    At your computer you can preview the mobile experience by adding ?mobile=1 to the end of your SharePoint library’s URL.

If you administer your organization’s SharePoint installation, see Deploy Office Office Web Apps programs on the Microsoft TechNet site for information about installing and configuring Office Web Apps programs in SharePoint.

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View Word documents

Imagine that you are finishing up a report with a colleague before going out of town. While you’re on the commuter train you get a message from your colleague, letting you know the report is finished, with a link to the document. You click the link, and Mobile Viewer for Microsoft Word displays the document in your phone’s browser.

By default the Mobile Viewer for Word displays the document in text view. Switch to Image view for looking at graphics and pictures:

Image view in Mobile Viewer for Word

To page through the document use the navigation bar at the top of the screen:

Navigation bar in Mobile Viewer for Word

Click the Office Button to open a menu of commands.

From this menu you can use the Find and Go to Page commands to jump to content you’re interested in, or you can navigate through the document visually by clicking Thumbnail Index.

Menu in Mobile Viewer for Word

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View Excel workbooks

Imagine that your group is planning an event and is keeping track of possible venues in a spreadsheet. You’re returning from vacation, sitting in the airport and you want to check on the rating of a particular venue. You’ve saved the web address of your group’s spreadsheet and you open it in your phone’s browser. The Mobile Viewer for Microsoft Excel displays a small set of rows and columns, and lets you search to find the information you need.

Mobile Viewer for Excel

To find the venue you’re interested in, click the Office Button and then click Find.

Menu in Mobile Viewer for Excel

Type part of the venue name and then click Find.

Find in Mobile Viewer for Excel

In the search results, the cell in which the venue occurs is displayed, along with adjacent cells:

Search results in Mobile Viewer for Excel

Click the link to the cell, and Mobile Viewer for Excel displays that section of the spreadsheet:

Found row in Mobile Viewer for Excel

If you want to scroll through the spreadsheet without losing column or row headings you can freeze a row or column in the display. To do this, first note the column or row number that you want to freeze. Then, do the following:

  1. Click the Office Button.
  2. Click Freeze Row or Column.
  3. Click Freeze Row or Freeze Column.
  4. Enter the row or column number that you want to freeze.

If you are viewing a workbook with more than one worksheet you can browse from one worksheet to another.

  1. Click the Office Button.
  2. Click Go to Sheet, and then click the name of the worksheet you want to view.

If the worksheet includes a chart Mobile Viewer for Excel provides a link for viewing it.

  1. Click the Office Button.
  2. Click View Charts in Current Sheet.

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View PowerPoint presentations

Imagine that your bus is stuck in a traffic jam and you are going to be late for a meeting that starts in 5 minutes. On your cell phone you open the e-mail you received from the meeting presenter. The message contains a link to the presentation broadcast, using the broadcast slideshow feature in Microsoft PowerPoint 2010. You can now participate in the call and view the current slide in real time as the presentation moves along.

Viewing a broadcast slide show

Besides giving you the ability to view presentation broadcasts, Mobile Viewer for Microsoft PowerPoint enables you to view presentations at your own pace by browsing through the slides or finding particular content.

To read text, open the presentation in Outline View:

Outline view in Mobile Viewer for PowerPoint

To see graphics and layout, switch to Slide View:

Slide view in Mobile Viewer for PowerPoint

Click Next Slide and Previous Slide to go through the slides one by one. Use the Find and Go to Slide commands to jump to content you’re interested in, or navigate through the presentation visually by clicking Thumbnail Index.

Thumbnail index in Mobile Viewer for PowerPoint

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Get more information

For more information about accessing Office files on mobile devices see the Microsoft Office 2010 blog post, Accessing Office Documents Using Your Phone.

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Tətbiq Olunur:
Excel Web App, PowerPoint Web App, Word Web App